Senior Property Coordinator

Location:

Dublin, VA, US, 24084

Position Type: Professional

Transport is at the core of modern society. Imagine using your expertise to shape sustainable transport solutions for the future? If you seek to make a difference on a global scale, working with next-gen technologies and the sharpest collaborative teams, then we could be a perfect match.

What you will do

In this job you are responsible to drive financial control and assist in various tasks in the operational delivery of specific real estate activities. As a Property Coordinator you are responsible to provide support through administrative and structural purchasing, invoice operation and financial follow-up. You support with administration in connection with planning, leases and projects. You may also serve as a key-user/expert in one or several real estate specific IT-systems.

Key Responsibilities

• In dialogue with Volvo’s purchasing function, to actively support the Property Managers in the purchasing process (in order to avoid incorrect invoices, etc.) of orders and invoices that is related to GRE, regarding daily operations and specific projects, including coordination of asset management with local team.

• Support local process regarding internal and external lease facility contracts including securing contracts when new/changed tenant.

• Administrative support related to space optimization for offices including moves and furniture coordination.

• Support the divisional/regional/functional Business Control with tasks related to financial follow-up.

• Manage all facility management services suppliers to determine equipment needs, service performance, contract management, compliance requirements, campus coordination, etc.

• Create financial plans, budgets and forecasts for the local organizations.

• Provide financial analysis to management that will maximize decision support.

• Develop reports and usage of financial systems such as SAP, EBD, and Microsoft Office for forecasting and analysis.

• Prepare monthly closing activities and analysis.

• Serve as a liaison providing support to Accounting and Company Control (ACC).

• Other duties as assigned . . .

Culture and Mindset

As an employee at Group Real Estate we champion a service minded culture aimed at giving a strong image of the organization and being in line with Volvo Group values and principles. We support and engage in fulfilling the GRE strategy. We continuously share best practice with peers as well as towards other region, division and function and support in implementing Volvo Group and GRE policies, directives, guidelines, procedures, standards and decisions. Together we grow our knowledge of key elements in the continuous improvement concept and know how to improve performance using lean concepts to reduce lead time, eliminate waste and losses, and improve the quality of our projects and services.

Who are you?

Professional Levels

Property Coordinator on Professional level applies practical knowledge typically obtained through education and work experience (position typically requires 2 to 5 years relevant experience).

May require the following proficiency:

• Works independently with general supervision.

• Problems faced are difficult but typically not complex.

• May influence others within the job area through explanation of facts, policies and practices.

Skills

• Financial knowledge within the areas of cost management, procurement, accounting and financial follow-up.

• Ability to understand technical issues.

• Fully proficient IT skills.

• Good skills in English, written and spoken.

• Knowledge of real estate and facility management.

• Knowledge of contract management.

• Analytical and organizational ability to interpret facts and figures, to project present and future service needs and related costs.

• Proficiency in MS Office applications, including Excel, Power BI and PowerPoint.

• Proficiency in SAP a plus.

Minimum Education and Experience

• BS Degree in Accounting or Finance, or equivalent experience required.

What’s in it for you?

We are pleased to offer a solid package of compensation and benefits.  You will enjoy:  

• Competitive base pay

• Comprehensive medical, dental and vision insurance

• Generous PTO

• Tax deferred retirement plans, varied by business; 401(K) with company match

• Global organization with expansive career growth opportunities

• Volvo Group University for professional and personal development

• Workplace health/wellness and reimbursement programs

• Avid approach to Sustainability

• Culture with a passion for Diversity, Equity, and Inclusion for all

• We also offer an array of additional benefits and programs that make today’s challenging reality of combining work and personal life easier. We will gladly share this information and more at any time during the interviewing process or as part of your offer letter.

Ready for the next move?

Disclaimer: The above statements are intended to describe the general level of work being performed by persons assigned to the classification. They are not intended to be construed as an exhaustive list of responsibilities, duties and skills required of the job. Printed copies may not be the most current. Volvo Group North America is an Equal Opportunity Employer and Affirmative Action employer. E.O.E./M/F/D/V

We value your data privacy and therefore do not accept applications via mail.

Who we are and what we believe in

Our focus on Inclusion, Diversity, and Equity allows each of us the opportunity to bring our full authentic self to work and thrive by providing a safe and supportive environment, free of harassment and discrimination. We are committed to removing the barriers to entry, which is why we ask that even if you feel you may not meet every qualification on the job description, please apply and let us decide.

Applying to this job offers you the opportunity to join Volvo Group. Every day, across the globe, our trucks, buses, engines, construction equipment, financial services, and solutions make modern life possible. We are almost 100,000 people empowered to shape the future landscape of efficient, safe and sustainable transport solutions. Fulfilling our mission creates countless career opportunities for talents with sharp minds and passion across the group’s leading brands and entities.

Group Real Estate is part of Volvo Group - and our ambition is to create work environments where people thrive, every day. We are a global team of real estate professionals, acting as true business partners to our stakeholders, in more than 60 different countries and 600 sites. Volvo Group Real Estate operate throughout the entire property lifecycle, from acquisition to divestment. We believe we can always learn and improve, and we know this is best done together.

Job Category: Real Estate

Organization: Group Real Estate

Travel Required: Occasional Travel

Requisition ID: 9581

View All Jobs (https://jobs.volvogroup.com/?locale=en_US)

Do we share the same aspirations?

Every day, Volvo Group products and services ensure that people have food on the table, children arrive safely at school and roads and buildings can be constructed. Looking ahead, we are committed to driving the transition to sustainable and safe transport, mobility and infrastructure solutions toward a net-zero society.

Joining Volvo Group, you will work with some of the world’s most iconic brands and be part of a global and leading industrial company that is harnessing automated driving, electromobility and connectivity.

Our people are passionate about what they do, they aim for high performance and thrive on teamwork and learning. Everyday life at Volvo is defined by a climate of support, care and mutual respect.

If you aspire to grow and make an impact, join us on our journey to create a better and more resilient society for the coming generations.

Nearest Major Market: Blacksburg

Nearest Secondary Market: Virginia